Where Outlook Signatures Are Stored? [Detailed Solution]

We all have seen many professional emails and newsletters end with signatures. These signatures contain crucial information about the sender: contact details, social media handles, and an external (company) website. Many Outlook users also create their email signatures to make them look more professional. However, they don’t know one major thing: where Outlook signatures are stored? If you also don’t know the location of your Outlook account signature, this blog is the perfect place for you! We will mention the location where the Outlook app saves your signatures here.

How to Create an Email Signature in Outlook?

Before coming to the main topic of this blog, let’s understand the process of creating an email signature in Outlook.

• Open the Outlook app on your desktop and go to the File menu.
• Next, select Options from the list and click on Mail under Outlook Options.
• Click the Signatures button, and the Signatures and Stationery window opens up.
• Select the Email Signature section and click the New button under the Select signature to edit section.
• Type a desired name for the resultant signature under the New Signature box.
• Select your Outlook email account under the Email account menu in the Choose default signature section.
• You can also add your signature to new messages and replies/forwards by selecting the account under the New Messages and Replies/Forwards menus.
• Create your signature under the Edit Signature text box and click OK to save it.

Even though these steps look a bit complicated, creating an email signature in Outlook is fun! We will now explore the ways to find the Outlook signatures on your computer.

Read More: Why Outlook Font Changed to Aptos

Where Outlook Signatures Are Stored?

Now that we have understood the process of creating email signatures in the Outlook app, we will explore the location of the signatures in this section.

Windows OS

Finding the location of your Outlook account signatures on a Windows OS computer is easy. Since the Outlook app stores all the data on the system drive, it becomes easier to locate the files with your Outlook app signatures. You can find the files having your signatures in one of these locations:

• Windows 10 and 11: drive:\Users\\AppData\Roaming\Microsoft\Signatures
• Windows versions below 10: drive:\Documents and Settings\user\Application Data\Microsoft\Signatures
• Copy the signature files using the Ctrl + C keys and paste them with Ctrl + V keys on the secondary computer or external hard drive.

Now, Apple computer users will say, How do we find the location of the Outlook app signatures? Worry not! We will mention the complete process in the next section.

MacOS

Outlook users having Apple computers/laptops have to work a bit harder to locate where Outlook signatures are stored. But, the entire process isn’t that difficult! We will mention the steps you can follow to find the signatures on your Apple computers:

• Open the Finder on your Mac computer/laptop.
• Select the Go menu from the topmost menu bar and select the “Go to Folder” option.
• Enter the /Users//Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Signatures command (for exact signature location).
• Copy the signature file using the command + C keys and paste it on another computer or external storage (pen drive, hard drive) using the command + V keys.

These steps somehow make it difficult to find the Outlook app signatures, but they are totally simple! Use these steps to find your signatures in the Outlook app for re-editing or sharing them.

Conclusion

We discussed the process to create a signature on the Outlook app and where Outlook signatures are stored. This blog post explored the solutions for Windows and MacOS Outlook users to find their signatures. Finding your Outlook app signatures is much more convenient with the methods described here.