How to Reduce Outlook Mailbox Size Without Deleting – Two Solutions

Technology is evolving quickly, and as a result, email clients are in high demand. Microsoft keeps making its product better, making it more precise and simple to use. But due to the large mailbox size, many users face performance and corruption issues with the Outlook application.

Now, If you are looking for a solution on how to reduce Outlook mailbox size without deleting items, then you are on the right page. Because here we will discuss some techniques to reduce the size of a large Outlook Mailbox

Well, we know that Outlook is one of the most renowned email application. But Outlook still has a lot of performance problems, such as sudden application slowdowns, and corruption of Outlook data files. Now, if we talk about Outlook for these reasons, then overseas or large Outlook data files are one of the major ones.

Reason for Oversized Mailbox in Outlook

Here in this section, we will discuss the major reasons for Outlook’s oversized mailbox.

Large Attachments – The average email user receives between 100 and 120 emails daily. If you receive 50 attachments daily, you will eventually reach the summit of the attachment mountain. When you reach this point, you’ll notice that the PST file’s size is larger than what is permitted.

Duplicate Items: Duplicate data items are one of the reasons why PST files grow too large. Since it will occupy the same amount of storage as the original.

A Quick Tool Tip

To delete the duplicate data items from your Outlook data, you can choose the Outlook Duplicate Remover Tool. The tool gives you the option to draw out all the duplicate data items like emails, contacts, calendars, tasks, and journals.

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1. Maintain your PST File Size:

Multiple PST files can be created in Outlook 2003 and 2007, which gives you access to more storage than the earlier version’s 2GB limit. Moreover, after this, you will get 50 GB of maximum storage limit in Outlook. Now, to make this easy and work properly, then you have to maintain the size of the PST file.

1. Follow these steps to maintain healthy PST Files:

2. Maintain multiple PST

3. Adjust attachments outside of the PST.

4. Archive the entire email messages of Outlook.

3. Compact your PST files:

PST plays an important role in Outlook and it is highly recommended to keep PST healthy because once your PST gets corrupted, then you won’t be able to access it.

So, now the question is how to maintain PST in a healthy state.

It is a good way to maintain PST size by splitting your messages into multiple PST files and maintaining attachments outside the PST files. You can compact the PST size to speed up Outlook performance, just follow the steps mentioned below:

1. Click on the File tab.

2. Open Account Settings, and then check Account Settings.

3. Now, select the data that you want to compact, and then click Settings.

4. Click on “Compact Now”.

Automated Tool to Reduce Outlook Mailbox Size Without Deleting

Follow the steps discussed above to reduce the size of the Outlook data file. But, sometimes compact tools do not work well and unable to reduce the size of the Outlook data file. Now, if you are looking for a simple and easy solution to compact the PST file, then go for the PST Compact Tool.

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The software gives you a wide range of options to reduce the size of the large Outlook mailbox. So without further ado, check out the demo version of the tool.

Why Choose an Automated Recovery Tool?

The tool is an excellent utility with exclusive features that enable the user to compress and reduce the size of the PST file. Moreover, you can preview the deleted items separately by using this software.

Features of this software:

Multiple PST Support – Using this tool, you can easily add multiple PST files and compress the size of the oversized Outlook data file. Also, the tool gives you the grantee to preserve the data of the PST file.

Multiple Attachment Option – The tool comes with the feature to remove, compress, and save the attachments so that you can easily compress the size of the mailbox of the PST file.

Filter Option –The tool gives you multiple filter options, such as date filter, file size filter, and file type filter. So, that you can use the filter option as per your requirements.

Also Read: Option to Compact Outlook & Reduce PST Size Automatically

So There you Have It:

Now, it is teh time to warp up the things here we have discussed multiple ways to reduce Outlook mailbox size without deleting. Now, it is up to you to choose the right option as per your requirement.