How to Deal with Large Outlook PST Files | Resolved

We all know that PST is an Outlook backend data file and it stores all the data of Outlook like emails, contacts, calendars, notes, and journals. But if regular user of Outlook, then after a certain period of time you will notice that your Outlook data file or PST file becoming large in size. Now, this is a very critical situation because a large Outlook PST file can degrade your Outlook performance, and also, in the worst case, you will notice the corruption issue with Outlook.

Now, to deal with this issue, many Outlook users have started seeking solutions on how to deal with large Outlook PST files. So, if you are one of those who is looking for the same, then this blog will help you a lot.

Here we will discuss a set of methods that help you to deal with large PST files. But before the procedure let’s find out the reasons that are responsible for the large PST files

Reasons for Large Outlook PST File in Outlook

There is no need to introduce PST because we are all familiar with it. However, it is alarming how many users are unaware of the causes of the oversized PST file. So let’s look into what might be causing that.

• We regularly receive spam and unsolicited emails, which is the primary cause of this problem. Furthermore, as time passes, these emails fill up the mailbox.
• Another thing that takes up space in our Outlook mailbox is large attachments.

Additional Tool Tip

If your Outlook mailbox contains a large number of attachments, you should use the Outlook attachment Downloader tool to help you download every attachment. After freeing up space in Outlook after the download is finished, just delete the attachments from your mailbox.

Knowing the cause will help you understand how users want to compress the PST file.

Advantages of the Compressing the Outlook Data File.

• Increased free space in the Outlook mailbox results from PST file compression.
• Compact PST storage is much simpler and takes up less space on the local drive.
• A PST file comparison will lessen the likelihood of an Outlook data file corruption problem.
• The performance and functionality of the Outlook application will improve with a compressed PST.

Now that you are aware of everything about PST compression, how does one go about finishing this task?

The answer to this is actually quite simple, but there is a manual process you can use to deal with the PST file that is large in size.  So, if you’re looking for a free way to decrease the PST files in Outlook. Therefore, let’s examine how to complete this task.

Manually How to Deal with Large Outlook PST Files

You must have Outlook installed on your computer in order to begin this process. with a working account configured. Let’s see the procedures now:

1. Launch the Outlook program on your computer first.

2. Right-click on Account Settings after selecting File from the menu.

3. Once more choose Account Settings from the Account Settings list.

4. Click on the Setting button and select Data Files.

5. Select the desired file and then click the Compact Now button to compact the PST file.

6. When the procedure is finished, click the OK button to complete it.

Of course, the above-mentioned process is free, but does it really achieve its objective fully?

To find out, let’s take a closer look at some of the limitations you will encounter when compressing PST files.

Limitations of the Manual Approach

The manual approach’s first drawback is that you aren’t given a size option for PST file compression. This task is automatically completed by the Outlook algo.

The application becomes stalled or pauses while compacting the PST file if you have a large PST file.

Using this utility to compress PST files with Outlook currently only allows for the compression of a single PST.

How to Deal With the Large Outlook PST File

If we’re being honest, the above Compact Now option is very helpful when working with small PST files. Additionally, if you’re looking for a solution without restrictions, give the automated tool covered in this section a try.

Free Download Purchase Now

Compressing a large PST file is easy and limitless thanks to a tool called Outlook PST Compress. Three options in the tool make it possible to compress PST files, including Extract and Save Attachments and Extract, Save, and Compress Attachments. Additionally, the tool generates a Log report that includes the entire PST compress report.

Working on the Tool

1. Install the tool on your system first after downloading it.

2. Open the tool after the installation is finished.

3. To add a PST file or PST folder, click the Add File and Add Folder buttons.

5. Pick the options you want from the following window, including

• Remove Attachments
• Compress Attachments
• Remove and Save Attachments in Folder
• Remove and Compress Attachments in a Folder

6. Choose the Destination location to save the resultant PST file.

6. After making your selections, click the Compress button to launch Outlook’s compression process for PST files.

Also Read: Option to Compact Outlook & Reduce PST Size Automatically

Concluding Remarks

A problem with any application is always an oversized or large data file. And if the program is anything like Outlook, then there is a chance that you will face a large PST file error. So to fix this issue we have discussed two manual as well as automated solutions that will help you to deal with large Outlook PST files. Now, the choice is yours to choose the right method to resolve the issue of Outlook data file size.