How to Export Emails From Office 365 to MBOX File Format Directly?

It’s easy to export Office 365 mailbox to MBOX file format when you know the best practices. We are facing so many concerns from users nowadays related to the exporting of data files from any cloud-based platform.

And Office 365 is at the top of the list. Microsoft 365 is the most well-known email service in the world. It is the type of subscription-based service offered by Microsoft. It is a complete package of various software such as Word, PowerPoint, Excel, SharePoint, Outlook, etc. All this software is automatically updated during their subscription period.

So, if offered this amount of services for users, then why are people asking to save Office 365 emails to export emails from Office 365?

Reasons to Export Emails From Office 365 to MBOX

Email users rely on computers, the Internet, and various devices to search, save, and store data. However, as users become more familiar with data safety nowadays, data backup would be the most important reason for Office 365 save email as file format. The second reason could be that Office 365 provides the best email service.

Now comes the MBOX format, which is our concern for users on how to export emails from Office 365 to MBOX. This is one of the file formats that is used to store multiple emails in the attachment file. Various email clients or services, like Apple Mail, Mozilla Thunderbird, and Gmail, use MBOX as their standard for saving their crucial emails.

Now, let’s focus on the different methods through which you can export emails from Microsoft 365 to MBOX. You can export your email manually or professionally. but before that, lets look at what topics this guide focuses on

We will provide you with both solutions, through which you can export. The decision is all yours which one will suit you best according to your requirements.

How to Export Emails from Office 365 to MBOX File Manually

For this solution, you have to install the Mozilla Thunderbird desktop email client on your computer. Now follow the below steps to export 365 emails to MBOX file.

For this approach, you need to install Mozilla Thunderbird on your system. Thunderbird is a deskstop based email client that is a popular choice for managing emails. It also offers a range of features that make it a versatile tool for both personal and professional use. So to perform data export from office 365 to MBOX perform the below steps:

Step1: Configure Office 365 email account in Thunderbird

1. Run Thunderbird on your Windows PC. Then, click on “Create a new account” or go to “Tools” > “Account Settings” and click on “Account Actions” > “Add Mail Account.”
2. Now, enter your Office 365 login credentials, then click on “Continue.
3. Next, Thunderbird will automatically configure your Microsoft 365 settings.

Step2: Create a local folder in Thunderbird

1. After that, right-click on your Email Account Name in the folder panel and select “New Folder” from the context menu. [You can give the name of the folder, such as “Exported Emails,” and click on “Create Folder.” Drag and drop emails to the local folder
2. Now, navigate to the Microsoft 365 email account folder (such as Inbox, Sent Items, etc.) containing the emails you wish to export.
3. To export specific emails, press Ctrl (or Command) key and click on the desired email, or press Ctrl+A (or Command+A on the Mac) to select all emails.
4. Click and drag the selected emails to the Local Folder you created earlier (e.g., “Exported Emails”). Then, the emails will be copied to the Local Folder.

Step3: Export the Local Folder to MBOX format

1. Right-click on the Local Folder (e.g., “Exported Emails”) in the Thunderbird folder panel and select “Export…” from the context menu.
2. Now choose the Location on your computer to save the exported MBOX file.

Office 365 does not have its own import/export wizard. However, you may still use Thunderbird to export Microsoft 365 mailbox to MBOX format by following these steps. Just make sure to repeat the process for each folder or label you wish to export.

Office 365 lacks its own import/export wizard. However, you can utilize Thunderbird to export your Office 365 emails to MBOX format by following these steps; just ensure to repeat the process for each folder or label you wish to export.

Now let’s move to a professional solution where you don’t have any limitations. You can easily save Office 365 emails in MBOX format without any hassle. So let’s discuss how it works.

How to Export Office 365 Mailbox to MBOX Through Professional Solution

The Cloud Backup Tool is the best software that promises to safely export Microsoft 365 emails to MBOX. This solution also promises to deliver risk-free results within a considerable time frame. Also, you can choose any file format according to your requirements.

So, stay tuned and learn about the easy-to-use steps to start using this solution.

Follow the Steps to Save Office 365 Emails to MBOX

To know how the software runs and exports, you need to first download and install the software on your system. After that, follow the below-mentioned steps to find the best results for the export.

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1. After downloading and Installing, make sure that you Activate the software. Then provide the Source platform as Office 365 and the Destination platform as MBOX.
   
2. Select “Emails” from the category that you want to export from Office 365
   
3. You also have the option of Date Range Filter which provides you the option of Selective Export of mailbox data.
   
4. Provide Source Office 365 Admin Email ID and Application ID
   
5. Browse the Folder Path where you want your MBOX files to be saved. And Validate.
   
6. After giving all the Permissions and Validations, tap to start export to export Office 365 mailbox to MBOX.
   

Some Advanced Features of the Software

• Complete data conversion: This software not only exports Office 365 into MBOX but is capable enough to completely export to different file formats. Some of them include how to export Office 365 to PST,  export Office 365 to MSG, EML, etc.
• Maintain Folder Structure: The folder and sub-folder structure of emails remain the same during the conversion process. So that once the conversion is completed, it is simple to navigate your emails.
• Include attachment files: Attachment plays a very important role in email messages. Most of the confidential information is sent and received through attachment files. That is why our tool is designed to include all attachment files in their respective emails.
• Support All Windows OS: This can easily run on all Windows machines, such as Windows 2012 / 2016 Server and Windows 10 / 11 (64-bit).
• Free Demo Download: You can download a free version of this software to check its efficiency. Hit the download button to download the Office 365 backup tool for free. Also, it is a kind of one-type investment in the era of digital technology. This is so because you don’t need to repurchase or resubscribe again and again.

It not only exports from Office 365 but also supports different cloud platforms. So, if you need to export from a different cloud platform, then this software allows you to export G Suite mailbox to PST, export G Suite files to MSG, export G Suite to MBOX files

Additional Note: If you want to import data files from any cloud platform, you can use an Email Migration Tool. This software is specially designed to migrate Outlook PST files to Microsoft 365 etc.

Ending Note

I hope this guide will meet your expectations of how to export Office 365 into MBOX file format. This export Office 365 mailbox to MBOX file format is the basic query that has been asked by users. Now, after delivering the full article, you have all the possible methods on your bucket list. So, choose wisely, as it is a matter of your data, which should be in a highly secure place.

Thinking of going with the professional solution. Then you can Contact us via live chat or email.