How to Save Exchange Server Emails in EML File Format Directly?
Do you also want a solution to save Exchange Server Emails as EML File? Worry not! We are here with the best way to accomplish the task. In this guide, we will discuss the best solution for this export, which has been suggested by numerous technical experts. So without wasting any time, let’s dive straight into the article.
Microsoft Exchange Server is one of the most useful email communication services, which is well-known by its users. Several small and large business organizations like to use this platform for email communication. There are various versions of MS Exchange Server; the latest is the 2019 Exchange Server. MS Exchange performs as an email client that uses the EDB file format to save email data.
As far as the EML file format is concerned, let’s understand this as well.
The EML file format is a flexible file format that is also known as Electronic Mail. It stores a single email in plain text with components such as sender, subject, date, and recipients. Many well-known email programs, including Windows Live Mail, Microsoft Outlook, Mozilla Thunderbird, Microsoft Entourage, etc., use this file type.
Instant Solution to export Exchange Server Emails to EML file format
- Download and Install Cloud Backup Software
- Select the category from Workload Selection
- Provide Details of Exchange Server & Authenticate
- Provide Destination Path & Authenticate
- Lastly, tap Start Export to export Exchange Server to EML
Top Queries Related to How to Export Exchange Server Emails to EML
- Query 1- Hello, I would like to know if you know of a quick way to export EML files from my Exchange Server email account so that I can import them into Thunderbird. I have tried many manual methods already, but they have all failed; therefore, if you know of a quick way, please let me know. Suggestions would be greatly appreciated.
- Query 2- Hi! I usually work from home for some reason. Consequently, I need to maintain all emails from my office. Recently, our one client has shared Exchange Server databases. So, I’m finding myself helpless to access these files. I have also asked my colleagues and technicians about the same. I may receive several Exchange Server files in the future. Can someone please provide me with instructions on how to fix this problem?
There can be various reasons why users wish to export Exchange Server emails to EML files. But don’t worry, this blog will guide you to the instant way to download emails from Exchange Server to EML.
Without any further delay, let’s move ahead and understand what the possible reasons are for transferring emails from Exchange Server to EML files with attachments.
Reasons Why You Need to Export in Exchange Server Environment
Let us discuss the possible reasons for exporting Exchange Server Emails to EML file format in the section below.
- The first reason could be that organizations may transition to a new email platform. This could be the reason for exporting Exchange Server mailboxes. However, this becomes crucial for migrating existing data to the new environment seamlessly.
- Creating regular backups of Exchange Server mailboxes ensures that organizations can quickly recover critical data in the event of hardware failure, data corruption, or any other unforeseen disasters.
- Regulatory compliance and legal obligations may necessitate the archiving and exporting of Exchange Server mailboxes to maintain a secure and auditable record of communications and data.
- When employees leave an organization, their mailbox data needs to be preserved or transferred to comply with data privacy regulations. Exporting mailboxes helps securely manage departing employees’ data.
- Some industries require organizations to maintain historical records of communication for a specified period of time. Exporting Exchange Server mailboxes help in archiving data for compliance and reference purposes.
- Organizations may need to analyze email data for various purposes, such as performance evaluation, troubleshooting, or security audits. Exporting Exchange Server mailboxes provides a structured way to access and analyze this data.
- To manage storage resources efficiently, organizations may export older or less frequently accessed mailbox data, freeing up space on the Exchange Server without compromising data accessibility.
- During organizational changes, mergers, or restructuring, there might be a need to consolidate mailboxes or reorganize data. Exporting Exchange Server mailboxes facilitates a smooth transition in such scenarios.
- In the case of security incidents or investigations, exporting Exchange Server mailboxes can be essential for preserving evidence, conducting forensic analysis, and complying with legal or regulatory requirements.
So like these, we also have a bundle of reasons for data preservation when you need to convert Exchange Server emails to EML. But without wasting time, let’s delve into the section that gives you a smart and easy solution on how to save Exchange Server Emails in EML File format.
Export EML Files From My Exchange Server Email Account Directly with Expert Solution
For the automated solution, we brought you exceptionally great utility. Moreover, the fantastic automated software by MSOutlookTools is well-endowed with all the necessary features that provide you with a smooth and reliable backup of your data. Through this software, you will not only have the choice of single formats and application backups but also have other export options as well.
For example, you can smoothly export Office 365 Mailbox to PST file formats by just choosing the source and destination platforms.
This software is specially designed to cater to the different needs of users, and it also provides a high reliability factor. Thus, there is no doubt in it that it passes various challenges and becomes the best and expert’s favorite.
The best part of the tool is that it maintains the hierarchy of the original folder and also gives you an exception Date-Range Filter option during the export process.
Easy Steps to Export EML Files From My Exchange Server Email Account
Follow the given steps in the below section to convert Exchange Server emails to EML file formats. But first, you need to Download & Install the software on your system, and then move on to the following steps:
- Step 1- Provide the “Source Platform” as the “Exchange Server” and the “Destination Platform” as the “File System”.
- Step 2- Select the Category “Emails as EML” from the workload selection to export Exchange Server mailbox to EML.
Notably: here you’re provided with the feature to apply Date-Range Filter options for selective export of mailboxes.
- Step 3- In this step, the software requires your Exchange Server details. Provide the necessary details and Validate.
- Step 4- After the validations, you have to give the software the necessary permissions.
- Step 5- Now browse the backup path to set the destination where your Exchange Server mailbox items will be saved in EML File format.
- Step 6 –After that, Validate and provide the necessary permissions to the software.
- Step 7- Now the list of users will be displayed on the screen. Just select the user to export the data.
- Step 8- You can search for a specific mailbox to export from the “show selected” toggle bar. This will show you the selected users in a list.
- Step 9- Lastly, “Validate” the users, and then press “OK” and tap the “Start Export” button to save Exchange emails as EML file.
Why To Prefer the Software in Export Exchange Server Emails to EML Format
The above explanatory explanation covers the essential steps of exporting. After completing the exporting process, the software presents several important features below to facilitate a smooth backup process.
- Download Report
You will get two downloading report options. It is both a summary report and a detailed report.
Summary Report: This report consists of a single report that displays all the accounts along with export details of emails, contacts, and calendars.
Detailed Report: Through this report type, you will have the option to save a detailed report of the mailboxes you want to save. Just simply click on the mailbox and click on the Download button.
- This smart solution allows you to export the mailbox into batch mode. This makes your backup smooth and provides you with multiple Exchange Server accounts at the same time.
- This allows you to not only export from Exchange Server to EML format but also have the option to save Exchange Server emails to a variety of file formats, such as export Exchange Server emails to MBOX, PST, MSG, and PDF.
- This program is designed in such a way that it is highly protected from the major risk factors. Along with this, it has passed the various levels of examinations by cybersecurity researchers and has emerged as a great choice in the field of data backup.
Additional Information
If you need to import your data files from your emails from any file format to any cloud-based application, then MSOutlookTools has advanced Email Migration Software. Furthermore, this not only migrates email data from files to applications. It also has various migrating features that make the importing process smooth for its users.
Here we come to the end…
This technical write-up is in the ending phase now. Furthermore, we provided you with all the best that could be possible from our end. This guide explains to you the best solution to export Exchange Server mailbox to EML file format in just 9 simple steps.
Along with that, we have shared why it is important to preserve the data to save Exchange Server Emails as EML file format.
Hence, professionals urge users to go for the smart software mentioned in this guide as it provides a high-reliability factor and a secure data backup. To learn more about the software and its workings, you can Contact the expert’s team directly.