How to Export Exchange Server to PDF File Format Directly?

Do you want to export Exchange Server to PDF file format in the easiest way possible? If yes, then follow this guide till the end and mark my words, and you will get the best solution. This technical guide will give you detailed methods to convert exchange server emails to PDF file format.

Every professional user might know about the Exchange Server and its importance. Microsoft developed an exchange server, which is a mail server. People from different sectors use this application in their daily work lives. People use this not only to receive and send emails but also to attend meetings and appointments.

However, using Microsoft Exchange Online can cause problems with how Microsoft Exchange is handled. There are a lot of reasons to back up your email before you lose it.

These numerous circumstances include:

• malware or virus attacks
• Exchange Server crashes
• Inadvertent email deletion
• Shutdown errors
• Hard disk failure
• Software or hardware failures

Microsoft Exchange Server is a widely used Microsoft mail Server that is used in businesses and corporations. It proposes to manage Outlook profiles on a separate server. It is the perfect way to manage your emails, contacts, calendars, and other personal information in a very simplified way.

Nevertheless, business users have always had a great option to print their Exchange Server mailboxes in PDF format. This is so because PDF files are a great way to store information. It is very difficult to edit and copy details from the PDF file format. Users can easily share their confidential PDF information because it is very secure.

But when you need those emails in hardcopy, you first need to save them on the Exchange Server as a PDF format. For this query, we noticed so many queries on how to export Exchange Server mailboxes in PDF format.

So, here we come up with this write-up to clarify your vision of how you can easily print and convert an email to PDF format. So let’s start by first understanding the advantages of exporting Exchange Server to PDF file format.

What are the Benefits to Convert Exchange Email to PDF Format?

There are many benefits after you convert Exchange Server to PDF. Below, we mention some advantages.

• The first and most impactful one is that you can access it anytime without connecting to Microsoft Exchange Server.
• Emails that have been converted from Exchange to PDF can be shared using digital media such as memory cards, USB flash drives, hard disk drives, etc.
• Keep your crucial data as a backup in PDF format so that you can overcome any unwanted data loss issues.
• A PDF file is an easily accessible file format that can be opened on any device, whether mobile or computer. This marks no dependency on Exchange emails for you.
• After exporting Exchange Server to PDF, you can save your confidential information in a better way by applying a strong password to your PDF file.
• Storage resolution is another factor in the conversion of the Exchange Server to PDF. By exporting Exchange Server mailboxes in PDF, the problem of storage can be resolved, which would be one of the important concerns of exporting.
• In the field of forensics, PDF files play a vital role, as law enforcement agencies only accept files in PDF format. This might again be a major reason for exporting from Exchange Server to PDF file format.
  Similarly, as is the case in healthcare, legal, or financial fields, PDF plays an important role, which is why Microsoft Exchange converts to PDF.

How can you Print & Export Exchange Server to PDF in a Few Clicks?

After knowing all the possible advantages of exporting emails from Microsoft Exchange to PDF let’s understand how you can export most quickly.

Yes! You can save emails from Exchange Server to PDF in just a few steps. You don’t need to perform any technical steps for this. Well, first Download and Install advanced MSOutlookTools Email Backup Software. Especially mentioning that this tool is proficiently suited for Microsoft Exchange Server and Microsoft Exchange Online as well.

Free Download Purchase Now

This software, designed to export Exchange Server to PDF files in bulk with just a few clicks, constitutes the most interesting and problem-solving aspect. So without further ado let’s understand the quick steps which explains how this software works.

Quickest Steps to Convert Exchange Email to PDF

Follow the steps that are mentioned below to learn how the software works.
Additional Information: You can also take a prior trial of this software, but it has a limit that will help you export two user accounts for free.

1. After the installation of Software on your software, provide the Source platform as “Exchange” and the Destination Platform as “PDF” to convert Exchange Email to PDF
   
2. Select “Emails” from the category that you want to export from the Workload Selection option.
   

   Note: Here, the software also provides you with an option of Date-Range Filter option. Through this, you can selectively export according to the specific date.

3. Now software wants some required details of the Microsoft Exchange Server details such as Exchange Server Version, Admin Email, Admin Password, Active Directory IP, and Exchange Server IP. Provide the necessary details to the software and Tap on Validate.
   
4. Now, provide the software with the destination path where you want it to save your PDF file. Afterthat, Validate and tap on Next.
   
5. Next, after performing certain steps, lists of the users will be visible on the screen, as you can see in the below screenshot.
   
6. You can select a particular mailbox and user to export Exchange Server email to PDF file. The “Show Selected” toggle bar reveals only the selected users in the list.
   
7. Lastly, after performing all the necessary steps, tap “Start Export” for Exchange Server to convert an email to PDF
   

After performing these simple, easy steps, you will be able to save your crucial emails in the most easily accessible file format, i.e., PDF.

Some Striking Features of this Software

• This advanced software gave you the option to handle the admin option individually. It allows you to retrieve mailboxes from the Microsoft Exchange Server administrator account. You can convert emails as PDF files from multiple accounts.
• Through this utility, you can easily save emails in bulk from Microsoft Exchange Server to PDF file format.
• Its simple and user-friendly interface allows users to work on the software without any hassle. Also, when you’re performing the steps of the software, you can see it doesn’t require in-depth technical knowledge.
• This software is proven to be safe and secure, as it has passed so many examinations and is ruled out to be the expert’s suggested software. It succeeded in the parameters of accuracy and the original formatting of the software.
• This is a self-contained and independent tool that converts emails on Exchange Server as PDF files. You just need to export the email data without using Adobe Acrobat or Adobe Reader on your system.
• Apart from exporting Exchange to PDF this tool also allows exporting to different file formats, like export Exchange Server mailboxes to PST format. In this type of conversion, software allows you to export Office 365 Contacts, Emails, and Calendars into different file systems.
• This software is fully compatible for Windows 2012 / 2016 Server, Windows 10 / 11 (64-bit).

Bringing It All Together

In the above guide, we have discussed the easiest and most complete procedure through which you can export Exchange Server to PDF file format. Users can easily take a backup of the Microsoft Exchange Server to PDF format with the advanced automated software that we mentioned in the blog above.

This software allows you to perform a free trial to see how it works. To learn more about the software and how it works, you can contact the experts directly.