How to Manage Outlook Mailbox Size Limit Exceeded?
Are you fed up with receiving mailbox size exceeded messages in the Outlook application? This is one of the major reasons for Outlook’s poor performance. Want to manage Outlook mailbox size limit exceeded in an organized manner? Then, this article is for you. Stop worrying and calm down. In this technical write-up, you will get all the relevant information about the query and its reliable solution.
Well, Outlook offers its users with certain file size limits. And this is for the benefit of the users. Outlook 2002 and its older versions provide 2 GB, Outlook 2007 gives 20 GB and Outlook 2019 offers 50GB. Though this space is not at all enough for the users.
In this upcoming section, we will enlighten the users with the reasons behind the issue, and the explanation of the different ways to manage mailbox size issues in an appropriate way. Moreover, we will also see the user’s query to understand the situations in a better manner.
Causes of the Exceeding Size Limit Issue
- Large Number of Outlook PST files
- Using the old version of the Outlook application
- Duplicate items in Outlook mailbox
- When there are a large number of attachments
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Steps to Manage Outlook Mailbox Size Limit Exceeded
- Download and Install Tool on Windows.
- Click on Add File(s) or Folder button.
- Next and select the split type from the available options.
- Click Next to initiate the splitting of PST file.
Ways to Manage Mailbox Size Limit Issue
To fix the problem we are here with the best solutions. They are elaborated below in a descriptive manner.
Use Outlook Mailbox Cleanup Tool to Clean up Your Mailbox
To work around this problem, you can choose from the following solutions:
You can use Outlook’s built-in mailbox cleaner to reduce the size of your mailbox. The application offers you the opportunity to easily clean and organize your Outlook mailbox.
Follow these steps to with the cleaning Utility:
Step 1: In Microsoft Outlook, Select the File > Tools > Mailbox Cleanup.
Step 2: In the Mailbox Cleanup window, select one of the following options:
- Click View Mailbox Size to check the size of your mailbox and each folder in it. This information can help you identify folders that exceed your mailbox’s storage quota and need to be emptied.
- Filter content by looking for items older than a certain date or larger than a certain size.
- Click Auto Archive to archive items.
- Click the Empty button to delete all items from the Deleted Items folder.
- Click View Conflicting Sizes to check for conflicting folder sizes, and then click Clear.
Restrictions on Mailbox Cleaning
- Using the built-in mailbox cleaner takes time and effort to manage your mailbox size.
- Manually cleaning your Outlook inbox with an inbox cleaner can be very tedious.
Best Solution to Manage Outlook Mailbox Size Limit Exceeded
Microsoft Outlook failed to provide any direct option to reduce the size of the Outlook PST file. Thus, one can use the MSOutlookTools PST File Splitter to break the Outlook data file. The best part is that the tool does not require any installation of Outlook in the system.
Undoubtedly, the utility supports both ANSI and UNICODE PST format files and is fully compatible with all the versions of the Windows Operating System. Those who do not have technical skills can easily use the program without facing difficulty.
Step by Step Working of the Astonishing Software
- Before doing anything else, you just have to download and then install the utility. Click on Add file and then select the PST file from the system.
- Following this click on Browse and select the location to save the resultant files
- After clicking on Options, here software provides you with multiple options. Choose Split by size. Users can also provide the size as per their requirements.
- Click Next, and the tool will initiate the process.
This is how you can manage Outlook mailbox size by following simple steps in an efficient manner.
Unique Features of the Infallible Software
Although, the utility has a number of features. But, in the below section we are
explaining some of them:
- Split by size: The application facilitates its users to split the size of the file by its size. The maximum split size is 1 TB and the Minimum size is 1MB.
- Split by Year: Under this option, the tool allows the users to split the data files by year. In respect to splitting the PST files of a specific range of years select the date range to split specific PST files within the provided date ranges.
- Split by Date: In this, users can apply split value by selecting Date Range to split specific PST files within the provided Date ranges.
- Break by Category: Users can split value by selecting any of the provided categories such as Mail, Calendar, Contacts, note.
- Split by Email ID: The software allows the users to use the option split the PST files by Email id.
Bringing it Together!
Through this write-up, we have discussed the manual as well as the professional method to increase the Outlook mailbox size limit. Also, cleared all the doubts of the users by explaining everything to manage Outlook mailbox size limit exceeded. But, it is totally up to the users to opt for which solution. Therefore, considering everything, we advise the users to choose a professional solution to complete their task.