How to Merge Outlook Archive Files? Complete Guide
Summary: If you’re planning to merge Outlook archive files into one, this blog will help. then this blog will help you. Here we will share some simple and effective ways to combine Outlook archive files. After that, we recommend you use the best and most reliable tool to merge archive files. So, can you have multiple archive folders in Outlook, to know more, read this article till the end.
Why Should Need to Combine Two Outlook Archive Files?
Every user who wants to merge archive files into one Outlook file may have different reasons. However, there are some common reasons why you might want to merge multiple PST files into one. Below, we mention some of them why do I have two archive folders in Outlook?
- Merge multiple Outlook archive files to easily share your mailbox information. You don’t need to export each product individually.
- By merging multiple PST files into one, you can easily find out the mailbox details. On the contrary, it is difficult to search for specific information in different files.
- Another big reason to combine Outlook archive files is that it is relatively easier to manage one file than multiple files.
5-Step Process to Merge Outlook Archive Files
1: Download and Run the software.
2: Choose Add File to add PST file
3: Select the Merge and Join option
4: Apply Data Filter options.
5: Click the Next tab to begin the process.
Best Suggested Solution to Combine Multiple Outlook Archive Files
Every method has some alternate solutions through which a task can be done most simply, and the same is true for merging multiple Outlook archive files. By using Best PST Merge Software, a user can combine two PST Files in a minute or two.
The manual solutions have some restrictions, like the fact that the procedure is a little complex and time-consuming. So, to do the task efficiently, a user should use the tool. With the tool’s help, you can merge two Outlook accounts without a file size limit. Furthermore, the tool is fully compatible with all versions of Microsoft Windows and Outlook.
Simple Working Steps to Merge Outlook Archive Files into One:
- Install and Download the utility to add PST files.
- Following that, pick the required option Merge or Join to combine multiple archive .pst files.
- Subsequently, select Merge with an Existing PST, Outlook Profile, or New PST, and then click the “Change” button and find a folder to save the shared PST file.
- Click the Browse button and select an existing PST file to merge the selected PST files or folders. Then click the “Open” button to merge Outlook archive files.
- In the Filter section, select the type of shared item (e.g., email, list, calendar, emails, note) to combine multiple archive .pst files.
- Finally, click Next to combine the Outlook.pst files into one process. Once the process starts, detailed information about the entire operation is displayed below the progress bar.
Now, if you are looking for a free solution. Then, you can go with the below-mentioned
Manual Methods to Merge Outlook Archive Files
There are two manual solutions that users can use to perform the task. Follow the section below to accomplish this task:
Method 1: Merge into Master PST File
1. Create a New PST as a “Master Archive File”
Steps for Outlook 2007 and other previous versions
- File >> New >> Outlook data file.
Steps for Outlook 2010 and 2013
- File >> Account setting >> Account settings >> Tab Data files.
2. Select a location and archive file name and display name for it in Microsoft Outlook
- I endorse a folder called Outlook in the Document folder, make sure you do not select a network location as that is not supported.
- If you get the urge for a category of storage file, do not select 97-2002 editions, as the archive will be limited to 2 GB.
3. Connect one of the old archive files to Outlook if it hasn’t been associated yet by following the given below steps:
- File >> Open >> Open Data File
4. Copy content from the original archive to “Master Archive”. Use the right mouse button despite the left when dragging & dropping data to ensure your copy.
5. To conveniently move calendar items, out face to list view via the View tab or menu to resolve how to merge two pst files in Outlook 2010.
6. Once completed with copying the database, disconnect the original archives –
Steps for Outlook 2003 and 2007
- File >> Data File Management
Steps for Outlook 2010 and 2013
- File >> Account Setting >> Account Setting >> Tab Data Files
If you want “Master Archive” to be a default archive, then change the location by following given below steps to merge Outlook archive files:
For Outlook 2003 and 2007
- Tools >> Options >> Tab Other >> Auto Archive
For Outlook 2010 and 2013
- File >> Option >> Advanced >> Auto Archive Setting
Method 2: Merge Archive Files Via Import Option
By using the Import Option you will directly import your original archive file into the “Master Archive File”. However, the import process gives you less authentication in selecting a different location on a per-folder or item basis.
The Import process sometimes gets frozen and at that instant, it is hard to find, out where it gets stuck and how to get out of it. So before going through the Import option, keep a few things in mind.
- Scan PST files with the scanpst.exe utility as an error in the PST file will hang the import process.
- Make a backup of PST files before beginning the import process and create a backup after a successful import.
Note: In this manner, if an import process goes wrong, you don’t need to interfere with cleaning up manually. Simply save the backup and replace the PST file when Outlook is closed and try a manual method as defined above.
Make sure to select”Master Archive” as a destination for the import process. If you forget to do this then the archive will import into the main mailbox.
Import Option in Outlook
In Outlook 2003 and 2007
- File >> Import and Export
In Outlook 2010 and 2013
- File >> Open >> Import and Export to solve how to merge two pst files in Outlook 2010
Disadvantages of Manual Methods
Two major disadvantages of manual procedures are that they require basic technical knowledge to apply and understand. Another disadvantage is that the whole process is long and time-consuming. Because of these obstacles, we recommend an alternative Tool. This is an expert solution for merging document files in Outlook. Let’s discuss this particular solution and its step-by-step implementation instructions in more detail.
The Verge
However, merging archive folders in Outlook is not a tough and confusing procedure if you are confident enough to do it. Thus, keeping all the requirements of the users in mind we have explained the manual as well as the professional method to merge Outlook archive files. Eventually, a user can opt for any of them based on their requirements.
Frequently Asked Questions
Can Outlook PST files be merged?
To merge several PST files, you can use either the Outlook import export wizard or a specialist 3rd party PST Merge application. Launch Outlook. Click on “File” > “Open & Export” > “Import/Export.” Choose the option that says “Import from another program or file.”Is it possible to mass archive emails in Outlook?
Choose the emails to manage or All for bulk actions. On the blue action bar, click the Create Rule button. Select Archive from the action menu.What is the archive limit in Outlook?
It is not permitted to utilize archive mailboxes to store mail from numerous users or entities. After enabling the archive mailbox, each user has access to up to 100 GB of additional storage. When the limit is reached, Microsoft offers a function called limitless archiving, which adds an extended archive.Does Archive reduce the size of Outlook?
Moving messages to the Archive folder with the Archive button does not lower the size of your mailbox.