How to Print PST Files without Outlook 2021, 2019, 2016?

No doubt Microsoft Outlook is the best email client to manage emails, contacts, calendars, and documents. By default, Outlook creates PST and OST data files depending upon the configuration type. But there are some requirements that come to print PST files without Outlook. In this blog, we will provide you with the solutions to directly take a printout of Outlook PST emails, contacts, notes, tasks, calendars, notes, and journals.

Table of Content

• Why Need to Print PST Files Without Outlook?
• How to Print Outlook 2021, 2019, and 2016 Emails?
• Print PST Files without Microsoft Outlook
• Step-by-Step Procedure of Automated Tool
• Advanced Features offered by the Software
• Summing Up
• Frequently Asked Questions

Now in the below section, first we will know the reasons why the user needs to print PST files without the Outlook application.

Why Need to Print PST Files Without Outlook?

There are multiple reasons that make it necessary to print emails, contacts, calendars, and other data items from Outlook 2021, 2019, or 2016 PST files. Let’s have a look at the top requirements:

• If you have multiple old PST files and need to get a printout copy, you have to switch to an automated solution. Restoring old PST files into Outlook is not a solution, may the files be corrupted or Outlook doesn’t support it.
• If you are a digital forensic investigator and need to print some important evidence from the captured PST files, then you need to have an efficient solution. The automated solution helps you to print a piece of information from multiple and large PST files.
• If you need to print PST file emails, contacts, calendars, and other data items into Portable Document Format. Then choose an expert-suggested solution to effortlessly export PST files to PDF format with attachments.

These are some of the requirements to print PST files with an automated solution. Before moving to an expert solution, let’s have a look at the manual method to print emails in Outlook 2021, 2019, and 2016 versions.

How to Print Outlook 2021, 2019, and 2016 Emails?

In Microsoft Outlook, you can directly print an email using the CTRL+Print command. This is a direct method that is used in Outlook 2021, 2019, 2016, 2013 and other versions.

You can also use the same Print method to save Outlook emails into Portable Document Format. But the default Print option has limited page settings. For the batch printing process with advanced page layout settings, move to the automated solution.

How to Print PST Files without Microsoft Outlook?

The manual method doesn’t support the batch printing of Outlook emails with attachments. For this, you have to choose an expert solution named MSOutlookTools PST Viewer Tool. The automated software allows you to print PST file emails, contacts, calendars, notes, tasks, and journal items. Easily open PST files without Outlook and print them into paper format.

Free Download

The best tool to analyze, print, save and search PST file data without Outlook 2021, 2019, 2016, and 2013 versions. You can easily print PST file emails along with attachments with multiple settings. Free download of the tool on Windows OS 11, 10, 8, 7, Windows Server 2019, 2016, 2012, and 2008 versions.

Now, below we are going to discuss the software working steps to easily print & save PST files without Outlook in an hassle-free manner.

Step-by-Step Procedure of Automated Tool

Following are the steps to easily & quickly printing multiple PST files without Microsoft Outlook installation:-

1. Install & Run the PST Viewer Tool on Windows system.

2. Browse “PST File” and select “Advance Scan” option.

3. Preview “Outlook Data Items” into various preview modes.

4. Switch View option to choose between Horizontal Or Vertical Views.

Advanced Features Offers by the Software

Apart from printing, the expert-suggested software provides advanced features and settings. These are the advanced print settings:

1. General Settings: In this setting option, you will select the required categories (Emails, Contacts, Calendars, Tasks, Notes, and Journals) with the date filter option. Also, you can keep the internet message header with the emails.

2. Page Layout: Easily set the margin, with page layout options such as paper orientation (Landscape or Portrait) and page size (A3 / A4). Also, you can add the text in the header or footer part.

3. Attachment: You can easily print the PST file email with the attachment. The attachment settings are Attachment on Pin and Append Attachment.

4. Bates Number: Now adding Bates numbering is easy with the software solution. You will get two options such as Bates series for files (Prefix, Suffix, Position, etc.) and date stamp (Position & Format).

These are the main advanced settings that are mainly used by the end users. Also, you can use the software as per your requirement for printing, analyzing, saving, and finding emails.

Summing Up

As Outlook 2021, 2019, 2016, and 2013 are mainly used by the end users and provide multiple features. But there are always needs that are not fulfilled by the Microsoft Outlook application. Printing is one of them, Outlook default provides a print option but it does not provide advanced settings.

If you are looking for a solution to print PST files without Outlook then go with the suggested software. The expert-suggested solution not only prints the PST files but also provides additional features and advanced settings. Easy to use and reliable tool to print PST file emails with attachments.

Frequently Asked Questions

Q 1: Can I Print Multiple PST Files Without Outlook using Tool?
Yes, this tool provides options to save & print Multiple PST files without Microsoft Outlook installation.

Q 2: Are there any file size limitations to print Outlook PST files along with Attachments?
No, there are no file size restrictions, you can easily print numerous PST files with attachments.

Q 3: Do I Print Outlook 2016, 2019, and 2021 Emails using software?
Yes, you can directly print an email using the CTRL+Print command using the tool.