How to Recover Permanently Deleted Emails in Outlook Easily?
In this technical guide, we are going to provide all the possible solutions to recover permanently deleted emails in Outlook 2021, 2019, 2016, 2013, 2010, and 2007. In some cases, users may accidentally delete emails while cleaning the mailbox. But, if anyone is managing a mailbox they can accidentally perform shift-delete on important emails.
Now, the question still arises in every user’s mind about how to retrieve deleted emails from Outlook. This is not an easy task for non-technical users who may not have much knowledge about Microsoft Outlook and Exchange Server. In today’s article, we will discuss a reliable solution to retrieve hard deleted emails without any data loss.
Table of Content
- Why Is It Necessary to Recover Permanently Deleted Emails in Outlook?
- Manual Method to Retrieve Deleted Emails from Outlook
- #1 Retrieve Deleted Emails in Outlook
- #2 Recover from the Recoverable Items Folder (if available)
- #3 Request Recovery from Microsoft Exchange Administrator
- Professional Solution
- Stepwise Process to Retrieve Deleted Emails
- Comparison Table
- Observational Verdict
- Frequently Asked Questions
As we all know, Microsoft Outlook is one of the most used email clients. Apart from sending and receiving emails, it offers several other features, such as calendar, contacts, emails, note, journal, tasks, etc.
Now, in the below section we understand why users need to recover their permanently deleted emails from Outlook. How? Let us learn one by one in this blog!
Why Is It Necessary to Recover Permanently Deleted Emails in Outlook?
There are several users who are struggling to find an appropriate solution to recover their accidentally or permanently data emails. In Outlook, when a user deletes an item, it is moved to the Deleted Items folder due to default settings. This folder can be very useful if you delete an item by mistake. You just need to go with the deleted items folder and move it back to where it came from. These deleted items remain in this folder until you Empty your Deleted Items.
Deleted items are permanently removed when you manually clear the Delete items folder or if you set Outlook to be automatically blank when you exit. But, there are some important points to remember that when you finally empty your deleted items folder, those items are no longer available.
In the following section, we will explain how to manually recover permanently deleted emails in Outlook.
Manual Methods to Retrieve Deleted Emails from Outlook
If you want to recover permanently deleted messages in Outlook manually. Then, you have the below given methods for help:
#1 Retrieve Soft Deleted Emails in Outlook
- Firstly, removal of data must have occurred for fewer than 30 days ago. After 30 days, all files in the Deleted Items folder are automatically deleted.
- Navigate to the Deleted Items Folder
- Right-click on the emails you want to recover and select Move >> Other Folder.
- Select the folder that you want to relocate your item in the following box and hit on “OK”
When emails are permanently deleted in Outlook, it means that they’re removed from both the Deleted Items folder and Recoverable Items folder. Thus, they require more advanced recovery methods. Here are ways to recover permanently deleted emails in Outlook:
#2 Recover from the Recoverable Items Folder (if available)
In many Outlook versions (especially if connected to Exchange) deleted emails move to the Recoverable Items folder before being completely purged.
- Go to Folder >> Recover Deleted Items.
- Select the items you want to restore, then click Restore Selected Items.
Note: You can also try methods that we suggested to recover deleted folder in Outlook with ease.
#3 Request Recovery from Microsoft Exchange Administrator
- If you’re using Outlook with an Exchange Server, there’s a chance that the server retains backups of deleted emails.
- Contact your IT department or email administrator. They may be able to retrieve deleted messages from server backups.
- This method depends on organizational backup policies and the retention period settings on the Exchange Server.
Professional Solution to Recover Permanently Deleted Emails in Outlook
Try this amazing Outlook Deleted Items Recovery that specialize in deep recovery. It can often retrieve permanently deleted emails from Outlook PST, OST & BAK files. This tool is available for both Windows & Mac system. In addition to emails, it also allows users to restore deleted items from Contacts, Calendars, Tasks, Journals, Notes.
Moreover, it restores soft & hard deleted items from Outlook files. Both the technical and non-technical users can easily & safely recover permanently deleted emails in Outlook.
Soft Deletion vs. Hard Deletion:
Soft Deletion happens when an email is deleted and moved to the Deleted Items folder. Items here can easily be restored.
Hard Deletion occurs when an email is removed from the Deleted Items folder or emptied from it. At this point, the item is permanently deleted and requires advanced recovery methods.
Now, here we are going to discuss the software working steps that help you to make your recovery task easy & quick in a hassle-free manner. Let’s take a look below!
Stepwise Process to Retrieve Deleted Emails
Following are the steps to recover permanently Deleted emails from Outlook in simple working process:
1. Download the software on your Windows PC
2. Add Outlook PST / OST / BAK File, Scan and Load Data file
3. Preview Recovered deleted data items from Outlook files
4. Save Recovered Deleted Outlook items in PST, EML, PDF, MSG, HTML, O365
So, after performing both the manual & automated solutions, I hope you get a reliable solution. using manual methods may result in some technical issues. But, using the tool there is no technical issue to retrieve the deleted emails data. Choose as per your requirement.
Note: Also, if your PST file gets corrupted or damaged during any process. Then, not to worry! Using the best PST Repair Tool you can easily repair all the corrupted data files without facing any risk.
Comparison Table
| Feature | Manual Solution | Automated Solution |
|---|---|---|
| Ease of Use | Moderate; can be confusing for beginners | Easy; guided interface |
| Technical Knowledge | Basic Outlook knowledge needed | Minimal technical knowledge required |
| Time Efficiency | Time-consuming for large volumes | Fast; batch recovery available |
| Success Rate | Limited; best for recent deletions | High; can retrieve deeply deleted items |
| Limitations and Risks | Risk of accidental data loss | Few risks if using a reputable tool |
| Compatibility | Limited to basic Outlook features | Supports various formats and Outlook versions |
| Cost | Free | Paid (varies by tool) |
Observational Verdict
There are several users who are wondering how to recover permanently deleted emails in Outlook. This article guides users through all possible solutions in two different ways. One is manual method and second is automated tool. Each method has its own limitations. Our experts recommend you to go with an automated tool that has no technical issues to perform this method.
Frequently Asked Questions
Q 1: How Can I recover Permanently Deleted emails in Outlook?
Using the above explained automated tool, users can easily retrieve accidentally or permanently deleted emails from Outlook.
Q 2: Can I retrieve deleted emails with Attachments from a PST file?
Yes, the above tool can help you to recover all the permanently deleted messages from Outlook along with Attachments. It also recovers attachments, contacts, tasks, journals, calendars, etc.