How to Add Outlook 2010 Email Account – Automatic & Manual?

Published On January 16th, 2024

Reading Time 4 Minutes Reading

Category How to

Before sending and receiving email messages using MS Outlook, you must add and configure an email account. If an earlier version of Outlook has already been installed on the machine, where you are going to install Outlook 2010, then the account setting is automatically imported. Outlook support POP3, IMAP, and Exchange server accounts. Your email administrator or Internet service provider can give configuration information that you must require during the setup of an email account in Outlook.

Email accounts are enclosed in a profile. A profile consists of accounts, data files, and settings that define where email messages are restored. A new profile is generated automatically when you run Outlook for the first time.

Add Email Account when you Start Outlook

If installing Outlook 2010 on a new computer Auto Account setup feature automatically starts and helps in configuring account settings for email accounts. This setup required only an email address, name, and password. If the email accounts are not configured automatically then you must enter the required information manually.

Working Steps to Setup MS Outlook 2010

Enter the below command in the Start > Search field on Windows ( %appdata%\Microsoft\Outlook ).
Click on the “Next” button when prompted to “configure email account”.
To add an account click on “Yes” and then “Next”.
Enter the “required name”, “email address” and “password” and then click on “Next”.
Now the process starts and the given below screen appears.
Once the process is over click on the “Finish” button and “email account” will add in Outlook.
After adding an account in Outlook your email shows as in the given below screenshot.

Manual Configuration of Email Account in Outlook 2010

To manually add an email account in Outlook click on “Add Account”.
As you click on the “Add account” button a given below screen opens in front of you, from where select “manually configure server setting or additional server types” and click on the “Next” button.

Choose Service from the four options:

Internet E-mail: With this option, users can configure an email account with POP and IMAP servers to send and receive messages.
Microsoft Exchange or Compatible service: By using this option user can connect Exchange account in Outlook.
Microsoft Exchange or Compatible service: By using this option users will connect their exchange account to Outlook.
Text messaging (SMS): It will help in connecting Outlook with a mobile messaging service.
Other: Allows to connect Outlook with server mails.

But we want to add a Gmail account in outlook so we have to select the first option and click on the “Next” button.
Now a new screen opens at your screen fill out all the information required over their like: “User information”, “Server information” and “Logon Information”. Click on the “More setting” button.
Internet E-mail setting window pop-up goes to the “Advanced” tab and “fill all information as shown in the given below screenshot” this information is only for Gmail account.
After that click on the “Outgoing server” tab and check the “first option” then click on the “Ok” button to save the detail and close the window.
Users have a “choice to create New Outlook PST file for New Outlook account” or “receive mail-in existing PST file”.
After selecting the location to save all PST data, click on the “Next” button.
Now check the account is working or not, if the process is over click on the “Close” button.
Complete the process by clicking on the “Finish” button.

The Final Verdict

In the article, all the best possible scenarios are used to add Outlook 2010 account, both manually and automatically. Users can opt for any one of the solutions provided, which meets their requirements.